Position Summary

The Accounts Payable Specialist is focused on managing the day-to-day operations of the Accounts Payable process throughout Johnny's Selected Seeds. This position plays a key role in the overall success of the Finance team while working in true partnership aligned with internal customers and external vendors. The ideal candidate is self-driven, comfortable communicating by phone and email, maintaining confidential information, a team player, resourceful, and has a proven work history with exceptional organizational and processing skills. This position is full-time in Fairfield, Maine with a hybrid option available.

Responsibilities

• Process invoices for payment in accordance with internal processing and approval policies.
• Reconcile amounts due to vendors and collaborate with them to align our records with theirs.
• Assures timely and accurate processing.
• Participation in the overall cash management team initiative by providing accurate reports of existing cash obligations.
• Maintain focus on cost-effective processes to benefit the company.
• Prepares and maintain reports on Accounts Payable aging and status updates.
• Provide vendor resolution on outstanding issues by phone and email.
• Communicate and interact with internal departments on invoice approvals and provide guidance for efficient processing.
• Maintain vendor master files for creation and updates to address, payment instructions, etc.
• Review inventory invoices and compare to inventory system for product cost accuracy.
• Ensure vendors are set up based on W-9 requirements for accurate 1099 reporting.
• Collaborate with the Finance Team to pull documentation during year end or other audit engagements.
• Collaborate with the Finance team to meet department deadlines by cross training other positions within the department, if needed.
• All other duties as assigned

Education

• AA/AS or equivalent work experience
• Minimum of 3+ years of relevant experience preferred

Qualifications & Skills

• A record of efficient performance in an accounting environment.
• Experience with Sage Intacct preferred but not required.
• Knowledge of general accounting principles, proficiency with an automated accounting system and understanding of double entry bookkeeping account practices.
• Experience with Adobe and MS Office Product Suite with focused knowledge of Excel preferred.
• Excellent written and verbal communication skills.
• Must have strong analytical skills.
• Must be able to communicate effectively and cooperatively, in a clear and concise manner.
• Assume responsibility and initiative.
• Attention to detail and proven problem resolution skills.
• Willingness to accept new responsibilities and initiative to grow the position, as the company expands.

Physical Requirements

• Must be able to move, manipulate and operate computer equipment with multiple computer monitors
• Ability to sit or stand for extended periods of time
• Ability to lift and bend (up to 35 lbs. occasionally)

Benefits

• Health Insurance (HMO, PPO, HSA)
• Dental Insurance
• Vision Insurance
• Flexible Spending Account (Medical & Dependent Care)
• Employee Stock Ownership Plan & Profit Sharing
• 401(k)
• Employee Discount
• Maternity/Paternity/Adoption & Foster Care Leave
• Company Paid Life Insurance
• Voluntary Life Insurance
• Voluntary Pet Insurance
• Company Paid Short- & Long-Term Disability Insurance
• Paid Time Off
• Educational Assistance

JOHNNY’S SELECTED SEEDS was established in 1973 by our Founder, Rob Johnston, Jr. Today we are 100% Employee Owned. Johnny’s mission is Helping families, friends, and communities to feed one another by providing superior seeds, tools, information, and service.

Johnny’s is renowned for our exceptional customer service offering seeds, tools, supplies and information to direct-market growers and avid home gardeners. We source, breed, trial, and sell outstanding selected varieties of vegetables, cut flowers, herbs, and farm seed, as well as thoughtfully designed tools and equipment. We take pride in the wealth of information and depth of experience we offer our customer base, nationwide and globally.

We are a strong, stable company focused on growth while still maintaining our small company feel and staying true to our roots. Beautiful Central Maine, where our research farm, warehouse, and offices are located, is the perfect launching point for an active, four-season lifestyle. Geographically situated halfway between Maine’s mountains and its 4500-mile-long coastline, we’re a short drive away from resorts, parks, and harbors renowned for a rich diversity of recreational and cultural opportunities.

If you are passionate about good, healthy food and would choose to work for a company with fellow co-owners who are passionate about our mission and values, Johnny’s may be the place for you!

Johnny’s Selected Seeds is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.

1/03/2025